Meeting Minutes – August 8, 2011
REGULAR MEETING OF THE HOUSING AUTHORITY
OF THE CITY OF MIDDLETOWN
August 8, 2011
The Monthly Meeting of the Housing Authority of the City of Middletown was held at the Senior Center Meeting Room, 150 William Street, Middletown, Connecticut on Monday, August 8, 2011.
Chairman Osborne called the meeting to order at 5:04 p.m. and called the roll.
PRESENT: Lee Osborne, Chairman; Evan Noglow, Vice Chairman; Sebastian J. Santacroce, Treasuer; Lois Carreiro, Commissioner;
ALSO PRESENT: William Vasiliou, Secretary; Thomas Guzzi, Financial Manager; John Rumberger, Facilities Manager; Attorney John Boccalatte
ABSENT: Izzi Greenberg, Commissioner (excused absence.)
PUBLIC SESSION: None
FOLLOW-UP REPORT: None
APPROVAL OF MINUTES: On motion by Commissioner Carreiro, seconded by Commissioner Noglow; it was unanimously voted to approve the minutes of the July 11, 2011meeting as submitted.
APPROVAL OF BILLS: On motion by Commissioner Santacroce, seconded by Commissioner Carrerio; it was unanimously voted to approve the bills as submitted.
ACCOUNTS RECEIVABLE: Secretary Vasiliou reported on 7/31/11 A/R which shows increases of $549.76 for MR and $30.00 for E101. Net decreases of $1,552.61 for Conn 9-2, $1,192.06 for Conn 9-3, $1,103.35 for Conn 9-4, $271.53 for Conn 9-5 were also noted.
LEGAL ACTION: Attorney Boccalatte stated his 07/22/2011 report shows five (5) summary process, one (1) small claims and one (1) state marshal service fee actions were started and $535.53 was collected on vacted accounts. Attorney Boccalatte advised the Board that MHA submitted an Affidavit for non-compliance to the court and was awarded a judgement in their favor. The resident, however, has filed an appeal to the judge’s decision with the court. He is awating further instructions from the court.
FINANCIAL: Mr. Guzzi submitted the Quarterly Statements for the Moderate Rental and Marino Manor complexes for the period ending June 30, 2011. The Moderate Rental complexes showed a net gain of $16,,757.17 for the period. Retained earnings are adequate. The Marino Manor complex showed a net loss of $1,264.19 for the period. Retained earnings are adequate.
Mr. Vasiliou explained that the loss at Marino Manor is partly due to the lower incomes of new residents moving into the complex. Most of the new residents are non-elderly, disabled adults with lower incomes which results in the excess of base decreasing.
SECTION 8: 725 Section 8 units were under lease as of 8/1/2011 and spending levels are currently at 109.40%. Mr. Vasiliou reported that S8 utility schedule has been updated and may result in a decrease in the HAP payments over the next 12 months. He also reported that the Newfield Towers conversion from Carabetta Management is complete and Woodbury Circle & Stoneycrest Drive are still in process. He is talking with HUD concerning the conversion of New Meadows.
PERSONNEL: NONE
MAINTENANCE: 170 work orders were completed in July. Vacancy prep continues at MR. Window wells and basement window replacement work continues.
MODERNIZATION: Sbona Tower: Roof repair bid documents are being prepared by Garland Company. New overlay will be applied to extend the roof life. MT: Site review fro roof replacement was done today. TS: Contract documents are being prepared for the window upgrade. Signing should be the week of August 8th. Spear Park: Power is on to original monument fixture. New flush mouted fixture on order.
OLD BUSINESS: On motion by Commissioner Santacroce, seconded by Commissioner Carreiro; it was unanimously voted to adopt Resolution 2011-11 and waive reading of same.
RESOLVED: That the Middletown Housing Authority establishes an Other Post Employee Benefit Trust Agreement (“Trust”) substantially in the form attached hereto, and directs the Executive Director to take all actions necessary to execute and implement such trust;
RESOLVED: That the Middletown Housing Authority appoints the following individual as the Trustee of such Trust: William Vasiliou, and
RESOLVED: That the Middletown Housing Authority appoints an Other Post Employee Benefit Trust Committee, consisting of the Executive Director and Chief Financial/Compliance Officer as members of that committee.
Mr. Vasiliou reported that if all obligations under the trust are satisfied in the future, the remaining balance will revert to the Middletown Housing Authority.
NEW BUSINESS: Mr. Vasiliou reported that he has been contracted via e-mail by former residents of the Moderate Rental complexes. They have organized a reunion of all former residents to be held on August 27, 2011 @ the italian American Club on Arbutus Street, Middletown. There will be food and activities available. He will attend and provide and overview of the complexes through the years. He also invited commissioners to attend.
There being no further business to come before the Commission, on motion by Commissioner Santacroce, seconded by Carreiro; it was unanimously voted to adjourn the monthly meeting at 6:01 p.m.
William Vasiliou
Secretary