Meeting Minutes – July 13, 2015

Meeting Minutes – July 13, 2015



 July 13, 2015

The Monthly Meeting of the Housing Authority of the City of Middletown was held at Middletown Housing Authority Board Room,150 William Street, Middletown, Connecticut on Monday, July 13, 2015.

Chairman Noglow called the meeting to order at 5:21 p.m. and called the roll.

PRESENT:  Evan Noglow, Chairman; Phil Cacciola, Commissioner, Izzy Greenberg, Commissioner;

ALSO PRESENT:  William Vasiliou, Secretary; Tom Guzzi, Financial Manager; John Rumberger, Facilities Manager; John Boccalatte, Esq.

ABSENT: Sebastian Santacroce, Vice Chairman; Senova Stone, Commissioner; (excused absence)


APPROVAL OF MINUTES: On motion by Commissioner Cacciola, seconded by Commissioner Greenberg; it was unanimously voted to approve the minutes of the June 8, 2015 meeting as submitted.

Due to abstentions the minutes of the special meeting held June 30, 2015 were tabled to the August meeting.

APPROVAL OF BILLS: On motion by Commissioner Caciola, seconded by Commissioner Greenberg it was unanimously voted to approve the bills as submitted.

ACCOUNT RECEIVABLE: Secretary Vasiliou reported on 6/30/15 A/R which shows increases of $8,619.49 for Conn 9-2, $5,003.01 for Conn 9-3, $7,751.36 for Conn 9-4, $428.00 for Conn 9-5, $26.71 for MR and $12.74 for E101. The large increases are due to the seasonal air conditioning charges.

LEGAL ACTION: Attorney Boccalatte stated his 6/30/15 report shows 5 summary process actions started and $442.63 collected on vacated accounts. Attorney Boccalatte informed the board that MHA presented a copy of a video from the security system at Sbona in a recent trial for the first time. MHA was successful in their eviction effort.

FINANCIAL: Mr. Guzzi reported that Maletta & Co CPA should begin the annual audit beginning July 15, 2015.

SECTION 8: 860 Section 8 units were under lease as of 7/1/15. Mr. Guzzi reported that due to HUD being unsure of the money allocations from Congress, the fees for Section 8 nationwide have fluctuated from 70%-79% recently. This fluctuation makes budgeting difficult.

PERSONNEL: Mr. Vasiliou reported that he has had approximately 45 inquires for the Public Housing Manager position that he is reviewing. He may repost the job once more.

MAINTENANCE: 209 work orders completed during June. Vacancy prep continues. Maplewood Terrace ice/water damage renovations are complete. Mr. Vasiliou commended the staff on the work done on this project from start to finish. MHA crew continues retrofitting MR bathrooms with new tub enclosures, plumbing and removing existing windows in the tub area.

MODERNIZATION: TS: Paul Bailey, Architect, has been selected for the Traverse Square Roof project. Bids should be available in August. Guiffrida Engineering is preparing bid documents and specifications for the overhaul of the hotwater system. MR: Gibraltar Construction and MHA will conduct a walk through July 15, 2015 to resolve ongoing issues with the electrical project. Windows/siding/roof project is awaiting the latest architech punch lists.

OLD BUSINESS: Mr. Vasiliou reported that he has mailed termination notices for cause to Allen Construction and Aegis Security Insurance Company for the windows/siding/roofing renovations contract at the Moderate Rental complexes on July 13, 2015. A notice of intent to terminate was previously sent to both entities on July 1, 2015. The contractor’s attorney issued a rebuttal on July 10, 2015. Aegis Insurance contracted Mr. Vasiliou set a meeeting to discuss the situation. MHA has hired a contractor to secure and/or replace the missing siding on the unfinished buildings for aesthetic and safety reasons.

NEW BUSINESS: Mr. Vasiliou reported that the legislature originally removed the PILOT (payment-in-lieu-of taxes) payment for the MR complexes to the city during this last session. At the 11th hour the payment was restored for one year. He wants the board to be aware that in the future this may present a large budgetary problem for MHA and housing authorities in the state.

Commissioner Greenberg requested that the Board meetings possibly be held earlier in the day to avoid scheduling conflicts. Mr. Vasiliou will email commissioners for their opinions on this request.

There being no further business to come before the Commission, on motion by Commissioner Cacciola, seconded by Commissioner Greenberg; it was unanimously voted to adjourn the monthly meeting at 6:00 p.m.

William Vasiliou