Meeting Minutes – March 9, 2015

Meeting Minutes – March 9, 2015



March 9, 2015

The Monthly Meeting of the Housing Authority of the City of Middletown was held at the Senior Center Meeting Room, 150 William Street, Middletown, Connecticut on Monday, March 9, 2015.

Chairman Noglow called the meeting to order at 5:06 p.m. and called the roll.

PRESENT: Evan Noglow, Chairman; Sebastian J. Santacroce, Vice Chairman; Senova Stone, Commissioner; Phil Cacciola, Commissioner

ALSO PRESENT:  William Vasiliou, Secretary; Tom Guzzi, Financial Manager; John Rumberger, Facilities Manager; John Boccalatte, Esq.

ABSENT: Izzy Greenberg, Commissioner (excused absence.)



APPROVAL OF MINUTES: On motion by Commissioner Santacroce, seconded by Commissioner Cacciola; it was unanimously voted to approve the minutes of the Febraury 11, 2015 meeting as submitted. Commissioner Stone abstained from the vote.

APPROVAL OF BILLS: On motion by Commissioner Santacroce, seconded by Commissioner Cacciola; it was unanimously voted to approve the bills as submitted.

ACCOUNTS RECEIVABLE: Secretary Vasiliou reported on 2/28/2015 A/R which shows increases of $723.68 for Conn 9-3, Net decreases of $1,041.44 for Conn 9-2, $1,084.47 for Conn 9-4, $31.05 for Conn 9-5, $2,255.62 for MR and $194.95 for E101 were also noted.

LEGAL ACTION: Attorney Boccalatte stated his 2/27/15 report shows 1 summary process action started and $1,278.71 collected on vacated accounts.

FINANCIAL: Mr. Guzzi reported that TD Bank has received funds from HUD on behalf of MHA. He is still working on finalizing the transition from Citizens Bank to TD Bank.

SECTION 8: 870 Section 8 units were under lease as of 3/1/15.   A briefing and release of approximately 50 vouchers was held on March 20,2015.

PERSONNEL: Mr. Vasiliou reported that he will be revising and updating the job description for an open position in the maintenance department due to the retirement of Richard Smollen in april 2015.

MAINTENANCE:  50 work orders were closed out during February. Mr. Rumberger noted that due to the heavy snows during February, many work orders have been completed but not closed out and will be refflected in next month’s report.

MODERNIZATION: TS: Ten (10) RFQ’s were received for the Traverse Square Roofing Project. Scoring of the submissions is underway. MR/SHRP: Gilbralter Construction (electrical project) is on site continuing to complete punch list items. Work on the architects punch list for Santangelo Circle (windows/siding/roofing) is underway. Five (5) out of twenty-five (25) buildings have been inspected. A review of change orders was held with the contractor and architect. MHA is awaiting a summary report of the meeting from the architect.

OLD BUSINESS: Mr. Vasiliou submitted a copy of his letter dated February 27, 2015 to Aegis Security Insurance Company holder of the Performance Bond for Allen Construction International, LLC, contractor for the windows/siding/roofing project at the Moderate Rental complexes. The letter states that the housing authority is considering declaring contratctor default against Allen Construction for failure to meet contract obligations. He advised the Board that in addition to MHA, both CHFA and DOH have concerns over the timeline delays and extension for completion of the project that have failed to be met by the contractor. A meeting with Aegis, Tom Acari (Architect), Corey Hartline (owner representative), Mr. Allen (contractor), insurance representatives and Mr. Vasiliou is scheduled for Wednesday, March 11, 2015. A discussion of the timeline and contractor obligations ensued. On motion by Commissioner Cacciola, seconded by Commissioner Santacroce; it was unanimously voted to ratify and affirm the actions taken by the Executive Director in giving written notice to Aegis Security Insurance Company under Allen Construction International LLC’s performance bond that the MHA is considering the declaration of a Contractor Default, and such further action of the Executive Director in participating in a meeting with involved parties at the request of Aegis to discuss Allen’s performance under the contract regarding completion of the window/siding/roofing project at the Moderate Rental complexes.

NEW BUSINESS: Mr. Vasiliou presented a letter from Guy Russo, Director of Water and Sewer Department, City of Middletown regarding a proposed construction easement on the 1000 Silver Street (Long River Village) property for the purpose of construction a temporary soil laydown area for the Mattabassett Regionalization Project. A discussion ensued. The Board directed Mr. Vasiliou to request that Mr. Russo provide greater detail on the project and to ask for a professional environmental review of the possible impact on the property with the cost of said review borne by the City.

Mr. Vasiliou presented a proposal for a possible collaboration agreement between the Middletown Housing Authority and Oddfellows playhouse that would provide monies to subsidize activities for children living in the Maplewood Terrace and Traverse Square complexes. On motion by Commissioner Cacciola, seconded by Commissioner Santacroce; it was unanimously voted to accept the collaboration agreement as presented.

Mr. Vasiliou reported that he has been contacted by an agency that does outreach activities with veterans in Middletown regarding his advise for the possible purchase of a building to house for homeless veterans. He informed the Board that he will meet with the organization to discuss options and possibilities.

There being no further business to come before the Commission, on motion by Commissioner Cacciola, seconded by Commissioner Stone; it was unanimously voted to adjourn the monthly meeting at 6:10 p.m.

William Vasiliou