Meeting Minutes – October 15, 2013

Meeting Minutes – October 15, 2013



October 15, 2013

The Monthly Meeting of the Housing Authority of the City of Middletown was held at the Senior Center Meeting Room, 150 William Street, Middletown, Connecticut on Tuesday, October 15, 2013.

Chairman Osborne called the meeting to order at 5:06 p.m. and called the roll.

PRESENT: Lee Osborne, Chairman; Evan Noglow, Vice Chairman, Sebastian J. Santacroce, Commissioner; Senova Stone, Commissioner

ALSO PRESENT:  William Vasiliou, Secretary; Tom Guzzi, Financial Manager; John Rumberger, Facilities Manager; John Boccalatte, Esq.

ABSENT: Izzi Greenberg, Commissioner 



APPROVAL OF MINUTES: On motion by Commissioner Santacroce, seconded by Commissioner Noglow; it was unanimously voted to approve the minutes of the September 9, 2013 meeting as submitted. Commissioner Stone abstained from the vote.

APPROVAL OF BILLS: On motion by Commissioner Santacroce, seconded by Commissioner Stone; it was unanimously voted to approve the bills as submitted.

ACCOUNTS RECEIVABLE: Secretary Vasiliou reported on 9/30/13 A/R which shows increases of $49.51 for Conn 9-5, and $1,959.26 for MR and $64.57 for MM.  Net decreases of $1,729.74 for Conn 9-2, $1,490.65 for Conn 9-3 and $3,220.69 for Conn 9-4, $65.27 were also reported.

LEGAL ACTION: Mr. Boccalatte stated his 9/30/13 report shows 2 summary process actions started and $243.84 collected on vacated accounts.

FINANCIAL: Mr. Guzzi presented copies of the audit for FYE 3/31/2013. He reported that MHA is in full compliance with no findings in the audit. Mr. Vasiliou commended the MHA staff of their diligence in implementing HUD and State of CT regulations.

SECTION 8: 890 Section 8 units were under lease as of 10/01/2013. Mr. Vasiliou reported that a Project Based Review panel will convene on Friday to review and award approximately 40 project based Section 8 vouchers.

He reported that a total of 83 HCV vouchers have been utilized at the Carabetta complexes as of October 1, 2013.

PERSONNEL: Mr. Vasiliou informed the Board that Thomas “Rocky” Roccapriore has retired from the MHA maintenance department as of October 2, 3013. The Board thanked him for his 13 years of service.

MAINTENANCE:  154 work order were completed in September. Vacant unit prep continues at all complexes.

MODERNIZATION: Federal: A security camera demonstration was held the night of Oct. 3rd to evaluate the performance of cameras in both day and night light. Bid documents are due by November. Approximately 100 cameras will be placed in the three Federal complexes. TX: Garafolo & Saraceno has completed the handicapped ramp at Traverse Square Community Room. Due to a design change the railings will be installed in the near future. MR SHRP: Electrical work completed in the attics at Rockwood Acres. Expected completion date is Oct. 30th. Sunset Ridge work will begin in Nov. Windows/siding/roof work continues on the mock up units at 436-438 Long Lane. Mock up should be completed by Oct. 15th. Furnace replacement is ongoing – approximately 15 furnaces have been replaced. Expected completion date is Thanksgiving with contract completion date of Dec. 12th. Weatherization by New England Conservation is complete in the Rockwood Acres and Santangelo Circle areas. Sunset Ridge work will be done in the spring. MM: Kitchen cabinet replacement job is complete. Residents are extremely pleased with the contractor and the replacement work.


NEW BUSINESS: On motion by Vice Chairman Noglow, seconded by Commissioner Stone it was unanimously voted to adopt Resolution 2013-13 and waive reading of same.


WHERE AS, the Housing Authority of the City of Middletown wishes to establish risk management as an operational policy;

NOW THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the City of Middletown hereby approve and adopt the floowing Risk Control Policy:
The safety and well being of the residents and employees of the Housing Authority of the City of Middletown are of the utmost importance. Risk management procedures will be established and maintained to ensure the highest level of safety is provided to all.
It is the intention of the Housing Authority of the City of Middletown to abide by applicable laws and regulations which govern the health and safety of residents, visitors and property. Risk control techniques and methods will be empolyed, where feasible, to prevent or control losses which may threaten the health and well being of those that the Housing Authority of the City of Middletown serves.
Risk control is the responsibility of all levels of the MHA. Management and staff will make very effort possible to ensure that the optimal level of safety is provided. Through the continued administration of this risk control policy and the cooperation and support of the staff and residents, the Housing Authority of the City of Middletown will make risk control a priority.


There being no further business to come before the Commission, on motion by Commissioner Santacroce, seconded by Stone; it was unanimously voted to adjourn the monthly meeting at 5:41 p.m.
William Vasiliou